A major facet of running any business will be record management. Not only is record management vital to information flow and record keeping, but it’s also a crucial part of your security process as well. Customers and clients put a great deal of importance on how their information and data are used and stored today. This is why it’s important for a business to consider how it will deal with record management. More and more businesses are choosing to use a record management service for this. Let’s learn more about how this type of service can benefit your business.

Reduce Storage Needs

A record management service can help you use your space more efficiently within your office. Office space is a costly resource, and you want to make sure that every inch of your space is being used properly. Keeping physical records onsite can be costly and the space required to continue this practice will only keep growing every year as you accumulate more records.

Control Access

Another big consideration is employee access to records. When there is loose access to records it can increase the chances of security breaches. According to the 2015 Baker Hosteler Incident Response Reports, one in five data breaches involve paper records. Many data breaches are a result of internal mishandling of records. Keeping your records safely off-site using a record management service can help to decrease the likelihood of this.

Simplify Regulatory Compliance

Regulatory compliance focuses heavily on how data and records are handled. Standards such as HIPPA, GDPR, and SOX can add a tremendous amount of work and expense to any business. Attempting to do all this in-house and on-site can be costly and overwhelming. A record management service, however, can take care of these compliance regulations for you to ensure that your business is always up to date on these issues.

Improve Information Flow

When there are less than ideal record management practices, it can really create a problem in information flow. You need easy access to information and that can sometimes be challenging when records are not being managed professionally. Not everyone in your office staff will be professionally trained in record management. This can lead to a lot of information flow slowdowns. When you work with a record management service, your records will be managed by professionals who specialize in only this.

If you need record management assistance, please contact us today. We will be happy to help you with record management needs. Our experts are standing by to answer any of your questions.